When you’re tasked by your manager to draw out a workflow, an organizational chart for your team, or maybe a timeline for a project, what is your go-to method to create that sort of diagram? Let’s say your manager is looking for a diagram that she can present to the board, now how are you going to create that diagram?
Unless you believe you’re a true artisan who can hand-draw a diagram on a whiteboard, take a photo of it, and then import the static file into a slide deck (as an aside, this is a scenario that actually happened… and is not recommended), the way many of us would add a diagram to our manager’s slides to the board using a software app. For organizations using Microsoft 365, very simple diagrams can be created using the built-in SmartArt shapes for Microsoft PowerPoint. While complex diagrams could be created with the purchase of a Microsoft Visio license, many cost-conscious organizations—especially during the 2020 pandemic—resisted adding Visio in favor of either cheaper third-party alternatives or just made do with whatever they had. Amaxra consultants heard from our clients and prospects that they would love to add Visio because of its tight integration with Microsoft Teams and other Microsoft 365 apps but wished there were a simpler, inexpensive version with just the most common diagramming templates.
In July 2021, all Microsoft 365 Business plans will receive a free update that will add a cloud-native version of the Microsoft Visio app for every user. Unlike the previous standalone versions of the Visio app, this new cloud-native version is integrated directly into Microsoft 365 Business and accessed from Office Online in any web browser. Although it is a pure web app in Microsoft 365, the free version of Microsoft Visio will offer the most popular diagram templates such as flowcharts and process diagrams.
The cloud-based nature of this new Visio app means that every diagram is automatically saved in the secure Microsoft OneDrive storage and available worldwide from any device. Start working on a flowchart from your laptop in the office, continue to edit on your smartphone during the train ride home, and add one final flourish using your tablet at home after a bit of late-night inspiration strikes! Because these Visio files are in the cloud, users can co-author diagrams in real time with colleagues thanks to the seamless integration with Microsoft Teams. It’s a brilliant move from Microsoft, because giving Visio to every Microsoft 365 user for no extra charge fills the very real need for visual communication, especially in these post-pandemic times when so many of us are collaborating or communicating virtually.
In general, there are three categories of users who Amaxra consultants see will benefit from the new Visio app in Microsoft 365:
In some cases, these cheaper alternatives would be useful for small to midsized businesses (SMBs) looking to enable diagramming for the organization. However, it was not uncommon for Amaxra consultants to find that many of these SMB’s Power Users would still have a desktop version of Microsoft Visio running on their PC. So, there was obviously a need for Power Users down to the Basic Users to have diagramming capabilities—and that’s what the new Microsoft Visio web app provides at no extra charge. Amaxra consultants are now showing these SMBs the benefit of moving from those cheap alternatives to the free Microsoft Visio version in terms of both IT cost consolidation and enhanced productivity though better integration with existing Microsoft 365 solutions.
Amaxra can help your company to get the most out of the new Microsoft Visio web app along with the other cloud-powered business solutions from Microsoft. We are a Gold-level Microsoft Partner with extensive experience deploying Microsoft 365 and Microsoft Teams solutions at scale for small to midsized businesses like yours. To get started on simplifying your business IT, connect with an Amaxra consultant today.