Choosing the right automation software is pivotal to optimizing your workflows - it helps you:
So which tool will you pick to achieve these benefits and eliminate the chance of human errors during manual data entry?
Microsoft Power Automate is one of your top choices.
You might still be thinking, "what about Microsoft Power Automate vs Flow?"
But we have to stop you here. Power Automate and Flow are the same automation tool.
Let's explain by covering:
After you.
Microsoft Power Automate, formerly known as Microsoft Flow, enables you to optimize your workflows with scheduled trigger events. You can record mouse clicks and keystrokes, copy-paste steps of your repetitive tasks into events, and run them on your desktop by clicking a button. Microsoft Power Automate also helps you set automatic reminders for tasks and meetings.
The key thing to know is that Microsoft's automation tool was known as Flow until November 2019, when it was rebranded to Microsoft Power Automate.
So there's no such thing as Microsoft Power Automate vs Flow - they are the same product, and they help you:
Okay, but how does Microsoft Power Automate help you?
One way is through the Power Automate templates you can immediately use to optimize standard business processes:
Power Automate Template |
Flow Connectors |
Function |
Save Office 365 email attachments to OneDrive for Business |
|
All attachments sent to your Office 365 inbox will automatically be saved in a OneDrive folder |
Send a customized email when a new file is added |
|
Send yourself or someone else a customized email whenever a new file is added to a selected SharePoint document library |
Get a push notification when you receive an email from a specific team member |
|
Receive a push notification when you receive an email from a specific team member |
Get an email reminder |
|
Reminds you several days in advance of the date before the DateTime column entry |
Get the weather forecast for your current location |
|
Use a single button tap to get the day's weather forecast pushed to your mobile devices |
Click a button to email a note |
|
Send a note via email using a button trigger |
Follow up on a message |
|
Schedule a reminder to follow up on a message |
Copy file as a PDF in OneDrive for Business |
|
Create a PDF copy of the OneDrive (Business) file you select in the same folder |
And while there are many templates to choose from, this isn't the only way you can use Power Automate.
You can also build customized workflows that best suit your business processes without having to adapt your way of working to the standard templates.
So, whether you're a primary business user or IT professional, you can use Microsoft Office Power Automate to map and computerize your business's processes to:
And any Microsoft Gold Partner can help you integrate Power Automate seamlessly into their operations to drive business growth and automate:
Microsoft Flow was released in October 2016 to officially replace the SharePoint Designer Workflow as Microsoft's standard automation tool. SharePoint Designer workflows were still running on the 2010 engine since the 2013 workflow engine was less robust. Microsoft added several features - the most notable one being Robotic Process Automation - after renaming Microsoft Flow to Microsoft Power Automate.
Microsoft built Flow to automate business processes through simple configuration. This standardization made it easy to create new applications and workflows that derive value from your data.
The rebranding to Microsoft Power Automate brought new capabilities to help organizations drive more impactful business outcomes and take proactive actions that differentiate their business in a fast-evolving market.
You can use Microsoft Power Automate with PowerApps to quickly build applications and orchestrate workflows spanning your business processes and joining data previously locked up in silos.
Here's a simple comparison table showing the similarities and differences in Microsoft Power Automate vs Flow:
Capabilities |
Microsoft Flow |
Microsoft Power Automate |
Build scheduled workflows |
✔ |
✔ |
Robotic Process Automation |
- |
✔ |
AI Builder |
- |
✔ |
As you can tell, the Robotic Process Automation and the AI Builder features are significant differences between Flow and Power Automate.
The AI Builder, which helps you seamlessly use machine learning to automate your processes, is particularly impressive.
Aside from these changes, Microsoft also announced the following updates to its Power Platform during the official rebranding event in 2019:
Now, let's backtrack and discuss three of the most important updates in more detail:
This is a low-code Power Platform that automates processes predicts outcomes and improves business performance. It enables users to implement AI features through a simple point-and-click experience.
Several AI models include:
Without writing a line of code, you can quickly embed prebuilt components directly into your flows and publish AI models to optimize your business processes seamlessly with guided instructions.
Some custom AI models that you can build and train with AI Builder's simple, intuitive interface include:
You can also use enhanced premium feature models in Microsoft Power Automate.
However, you will need an AI Builder add-on license or an active trial.
Multiple outcome prediction
Instead of just binary outcomes, i.e., whether a shipment will arrive on time, you can use the AI functions to forecast more than three potential outcomes, i.e., whether a shipment will arrive early, on time, or late.
Numerical prediction
You can also predict a number, like how many days it would take to close a customer ticket.
Robotic process automation (RPA) uses software to emulate human interactions within a graphical user interface (GUI). It then automates repetitive and manual tasks, saving you time, effort, and headaches.
You can implement RPA to perform manual, error-prone workflows like data entry with better accuracy and speed. It helps you save time, optimize your processes, handle more workload with less staffing, and enables you to work on more high-value tasks.
RPA enables you to easily automate legacy processes, even if they don't have APIs, to create desktop flows.
Let's say you run a clinic. With every patient's visit, you have to extract data fields containing details about their visit from your desktop to your patient tracking system.
Power Automate with RPA helps you create desktop flows where you can:
It's that simple for you to seamlessly integrate your legacy software across your IT infrastructure without a significant upfront investment.
With RPA, you can create desktop flows or respond to prompts on your Windows device and enable these flows to run autonomously on your device or virtual machine with little to no attention from you.
Starting isn't a hassle because there are ready-to-use examples for you to implement automation solutions like plug-and-play.
Some of these examples include:
Power Automate RPA bots help you fill the expensive gaps of creating APIs for your legacy applications, and you don't need to use a third-party website.
Connectors are components that enable Power Platform tools like Power Automate to interact with services, including linking your accounts and implementing specific triggers for scheduled workflows.
Here are some connectors, and you can use them Microsoft Power Automate:
Connector |
You can |
OneDrive |
|
Dropbox |
|
GitHub |
|
You can choose either the per-flow or per-user plan for Power Automate.
A per-flow plan allows you to use the flow to its highest limits as per the plan request limits, regardless of how the flow is run.
The per-user plan gets the plan of its primary owner. If you have multiple plans, such as Microsoft 365 and Dynamics 365, the flow uses the request limits from both plans.
Power Automate licenses are available either as standalone plans or as seeded plans.
Customers that need to create fully flexible, general-purpose workflows with either business process automation or Robotic Process Automation (RPA) capabilities should consider:
Seeded plans refer to plans with Power Automate as part of their license, including:
You can read the official licensing documentation to learn more about Microsoft Power Automate licensing options.
And here's a visual overview of the licensing plans to give you an idea of what to expect:
Looks complicated, right?
This is why we recommend you turn to an agency (like Amaxra) with plenty of Microsoft licensing experience. We can:
All while you focus on growing your business.
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Microsoft Power Automate and Microsoft Flow are the same product. Microsoft rebranded Flow to Power Automate by changing its name and adding features like Robotic Process Automation and AI Builder. The change also came with better integration with Power Apps to optimize business processes. Microsoft Power Automate makes day-to-day operations easier with templates, connectors, and workflows.
Microsoft renamed Microsoft Flow to Power Automate in 2019.
While Flow helps you to automate workflows across multiple applications and services, Power Apps allows you to build business apps that run in a browser or on mobile devices.
With Power Apps, you can also use connectors to develop basic screens and layouts and get App Studio templates to guide your process. Flow used connectors for task automation.
There's no need to select a winner in a Microsoft Power Automate vs Flow match.
Because they are the same product. Well almost. Power Automate is an upgraded and rebranded version of Flow that can help your organization achieve higher levels of automation and optimization.
Particularly, the new AI Builder and RPA features enable you to:
Don't hesitate to contact us if you're interested in learning more about how you can use Microsoft Power Automate to enhance your company's operations and increase your tech ROI.
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